Privacy Policy

1. Data Controller Identification

Focus Prism Hub Ltd (“we”, “us”, or “our”) is the Data Controller responsible for the processing of personal data collected through the website https://focusprismhub.click.

• Registered Office: Office 9, 45 Placeholder Road, Edinburgh ZZ5 5AA, United Kingdom
• Company Telephone: +44 131 000 6520
• Data Protection Inquiries: hello@focusprismhub.click

We are committed to maintaining the highest standards of data privacy and transparency in full compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Personal Information We Collect

We only collect personal information that you voluntarily provide to us when contacting our research desk or booking an educational briefing:

• Contact Form Data: Full name, email address, institutional affiliation (if provided), and the content of your research inquiry.
• Session Scheduling Data: Preferred briefing dates, technical focus areas, and billing contact details for invoicing educational sessions.
• Technical Server Logs: Anonymous connection telemetry including IP address, browser user-agent, operating system, and request timestamps necessary for server security and denial-of-service defense.

We do not collect sensitive personal data, financial payment card numbers, or biometric information.

3. Lawful Basis for Processing

We process your personal data under the following lawful bases:

• Contractual Necessity (Article 6(1)(b) UK GDPR): To schedule, coordinate, and deliver educational briefing sessions you have requested.
• Legitimate Interests (Article 6(1)(f) UK GDPR): To respond to technical inquiries, ensure server security, and maintain the integrity of our educational repository.
• Consent (Article 6(1)(a) UK GDPR): Where you have explicitly chosen to subscribe to research announcements or agreed to non-essential technical cookies.

4. Data Retention Periods

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected:

• Inquiry Communications: Retained for up to 12 months following the conclusion of correspondence to facilitate follow-up academic queries.
• Educational Session Records & Invoices: Retained for 6 years in accordance with United Kingdom statutory accounting and tax regulations.
• Server Security Logs: Automatically rotated and deleted after 90 days.

5. Data Sharing and International Transfers

Focus Prism Hub Ltd never sells, rents, or trades your personal data to third parties. We may disclose personal data only to trusted service providers (such as secure cloud infrastructure hosts and email transmission services) under strict data processing agreements that mandate UK GDPR compliance.

If any data transfer outside the United Kingdom or European Economic Area occurs, it is safeguarded using UK International Data Transfer Agreements (IDTAs) or standard contractual clauses.

6. Your Statutory Rights Under UK GDPR

Under United Kingdom data protection law, you possess the following rights regarding your personal information:

• Right of Access: The right to request copies of the personal data we hold about you.
• Right to Rectification: The right to ask us to correct information you believe is inaccurate.
• Right to Erasure (“Right to be Forgotten”): The right to request that we erase your personal data in certain circumstances.
• Right to Restriction of Processing: The right to request that we restrict the processing of your data.
• Right to Object: The right to object to our processing based on legitimate interests.
• Right to Data Portability: The right to receive your data in a structured, machine-readable format.

To exercise any of these statutory rights, please email our data protection officer at hello@focusprismhub.click. We will respond to your request within one calendar month.

7. Supervisory Authority

If you have concerns about how your data is handled, you have the right to lodge a complaint with the United Kingdom supervisory authority:

• Information Commissioner’s Office (ICO)
• Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
• Website: https://ico.org.uk
• Helpline: +44 303 123 1113